Managing Rotas Shouldn’t Feel Like Spinning Plates

When you’re balancing services, staffing ratios, and site capacity, legacy tools fall short. Without real-time oversight and automation, rota chaos becomes your normal.

  • Shifts go unfilled or duplicated
  • Staff question fairness or transparency
  • You risk compliance breaches
  • Agency becomes your crutch
  • Audits become stressful, not seamless

This isn’t sustainable for you, your staff, or your service.

The Complexity Isn’t the Problem, It’s the Lack of Tools Built to Manage It

Healthcare isn’t like other sectors — your scheduling system shouldn’t be either.

RotaMaster is purpose-built for NHS complexity. It handles:

  • Multiple sites, services, and workforce groups
  • Skill mix, role-specific compliance, and shift rules
  • Integrated bank staff and leave tracking
  • CQC, NHS and local audit readiness
  • Session blocks, job plans and clinical allocation logic

What this means for you:
You can plan fairly, fill smarter, and report confidently from rota build to audit.

Intelligent Rostering That Puts You Back in Control

With RotaMaster, you don’t just build rotas.
You build safe, cost-efficient, audit-ready schedules in minutes.

  • Auto-assign staff based on skill, contract, and compliance
  • Track fill rates, service coverage and gaps in real time
  • See who’s working, who’s due leave, and what services are at risk
  • Get instant visibility across multiple locations or service lines

Designed for NHS teams, not adapted for them.

3 Steps to Calm, Compliant Rostering

  • 1 Define your rules 

    Staff contracts, availability, role skills, and rota preferences

  • 2 Create & optimise

    Use auto-allocation logic and visual rota tools

  • 3 Adapt in real time

    Get alerts, track fill, and swap shifts quickly with StaffHub integration

Assign shifts in seconds based on rules you define.

Rostering 4

RotaMaster’s Smart Allocation Wizard Allows You To:

  • Auto-assign based on skills, contracts, and availability
  • Balance fairness using customisable rota preferences
  • Prevent rota bias with transparent logic
  • Override manually when needed, with audit tracking
  • Eliminate repetitive admin tasks and shift errors
Built for federations, PCNs, multi-site Trusts, Care groups and community providers.

Rostering 5

Multi-Site Planning for Complex Care Settings Allows:

  • Plan across services, clinics, or geographies — all in one rota view
  • Create team-specific or location-based patterns
  • Set distinct shift types by site or service line
  • Share or centralise rota ownership across departmentsS
  • Compare fill rates and compliance across locations with one dashboard
Build safe, CQC-ready rotas from day one.

Rostering 6

Compliance-Aware Scheduling Built In:

  • Track training status, certifications, and DBS automatically
  • Prevent non-compliant staff from being assigned to critical shifts
  • Build in safe staffing ratios and skill-mix logic
  • Get alerts when compliance risks emerge mid-rota
  • Keep CQC, NHSE and internal audits stress-free
Know what shifts are covered and what’s not, instantly.

Rostering 7

Real-Time Fill Rate Reporting

  • See filled vs unfilled shifts at a glance
  • Monitor by site, team, role or timeframe
  • Filter for critical cover gaps before they escalate
  • Trigger auto-fill logic or StaffHub alerts to resolve gaps
  • Improve shift fill performance quarter by quarter
See the full picture before the rota even starts.

Rostering 8

Leave & Bank Integration

  • Factor in leave, sickness, and TOIL automatically
  • Surface internal bank staff first with Bank+
  • Let staff bid or swap shifts via StaffHub App
  • Avoid rota clashes, short-notice changes, or duplicated booking
  • Boost internal fill while reducing agency calls
Be inspection-ready. Always.

Rostering 9

Audit Trail by Default

  • Every change is logged — who made it, when, and why
  • View historical rotas with filters for compliance, cost, or staffing level
  • Export reports for CQC, NHSE or internal governance
  • Reduce paper trails and prep time for audits
  • Build confidence with operational transparency

Take back control of your rostering

Whether you’re running one site or 100, RotaMaster helps you lead with confidence and schedule with clarity.

Book a Demo

Ready to find out more?

Book a demo with one of our team today.

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RotaMaster
West One, Wellington Street,
Leeds, LS1 1BA

01924 252 360
enquiries@rotamaster.co.uk